Content Group Management

In this article, we'll guide you through content group management. You'll learn how to create, organize, and configure content groups, and set up the appropriate settings to control how content is shared and moderated. By the end, you'll have a solid understanding of how to set up your content groups for maximum impact.

Creating and Configuring Content Groups

To get started with managing your content groups, navigate to the Admin Console and click on the Groups tab. This is where you can create and manage your content groups.

• Creating a New Group:
  • Click on New Group to access the group creation page.
  • Enter a name for your content group. For example, "Company News" can serve as a broad category that covers various content types like blog posts, webinars, upcoming events, product releases, and leadership posts.
  • Choose a cover image from the basic library provided or upload your own branded assets.

  • Customize the color palette to match your brand’s style.

    Organizing by Department and Location:

  • Departments and locations can be used as filters on your groups page. This is helpful if you have multiple content groups relevant to different departments or locations. However, for a simpler launch, consider assigning all users to all groups initially.

Configuring Group Settings

Proper configuration of group settings is crucial for effective content management. Here are the key settings to consider:

• Moderation:
  • Turning on moderation creates a review and approval process for all content that a base user might suggest. This ensures that all content undergoes a review by an admin or a group-level moderator before being shared.

  • It's a best practice to enable moderation, especially when starting out, to maintain control over the content being shared.

    Read-Only Mode:

  • If you enable read-only mode, any post in that group will not have a share or engage button. This setting is ideal for content like competitive intelligence, internal updates, or HR announcements, where sharing externally is not desired.

    Private Groups:

  • You can make groups private or discoverable. In discoverable groups, users can join or leave at their discretion. If you want to ensure users are automatically subscribed to a group (such as "Company News"), you can set up an assignment to do so.

Setting Up Assignments

Assignments help automatically subscribe users to specific groups, ensuring they don’t miss out on important content.

• Creating an Assignment:
  • Navigate to the Admin Console and click on Settings, then select Assignments.
  • Click on Create Assignment, define the users (typically all users), and assign them to a specific group like "Company News."
  • Once created and enabled, this assignment ensures that all users are automatically subscribed to the group, enhancing user adoption and engagement.

Managing Content Groups

After setting up your content groups:

• Viewing and Managing Groups:
  • On the groups page, you'll see all groups listed. If a user hasn’t joined a group yet, it will appear under the Recommended section.

  • Once subscribed, the user’s timeline will display content from the group, ensuring they receive all relevant updates.

    Ensuring Content Visibility:

  • With assignments in place, users won’t need to manually join or leave groups, which helps keep critical content like "Company News" in front of them consistently.

Conclusion

By effectively setting up and managing content groups, you can organize content distribution within your team and ensure maximum visibility and impact. You’re now ready to manage content groups efficiently, leveraging settings like moderation, read-only mode, and automatic subscriptions to optimize content engagement.

In our next video, we’ll guide you through creating and publishing posts, and using engagement tactics to maximize the visibility and impact of your content. See you there!

For any additional support or questions, feel free to contact our support team at support@everyonesocial.com.